Project Administrator at Circle K

Base Salary: TBD on Experience - Range: Unknown

Job Title - Company Name:
Project Administrator at Circle K

Job Poster's Contact Email:
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Job Poster's Contact Phone Number:

Job Description:
Project Administrator
The Project Administrator (PA) provides project management assistance to fellow PM team members for planning, scheduling and executing project activities. In this supportive role, the PA executes tactical project activities on behalf of the PM, reporting the status of those and escalating exception conditions as needed to the PM. The PA may update project documentation (Smartsheets, Schedules, Issues Lists etc) on behalf of the PM for activities the PA may conduct. The PA may also participate in various meetings or calls as appropriate for the project.

Reporting to the Senior Manager of Project Management, PA’s are assigned to work with PM’s on a Project by Project basis. Not all projects may require PA assistance. PA’s work at the direction of the individual PM, however the PM has no supervisorial or HR role in managing the PA.

Typical activities performed by the PA may include:
Order Management. Validating the necessary orders have been placed, tracking lead time/shipment and receipt. Tracking of individual shipments of equipment to stores and validation of receipt
Crash kit tracking and associated inventory replenishment
On site vendor confirmations for time critical on-site services
Reporting of assets installed and removed by the project at a serial number level
Invoice review to identify invoices that match the expected invoice amount and escalation of those that don’t
Issues resolution assistance, including hardware and vendor coordination that may be required
Equipment destruction tracking and maintenance of proof of destruction documents
Other administrative activities as defined by management

Preferred Project Administrator Background and Skills:
Team player with excellent people skills
Strong verbal and written communications skills, effectively able to manage and resolve conflicts
Extremely detailed oriented
Ability to work independently and manage multiple activities while maintaining attention to detail
Excellent organizational skills, process oriented, able and willing to promote new ideas and processes
Fluent in Microsoft Office products
Proven Excel skills:
5 years experience as an advance Excel user
Data Consolidation – ability to merge data from more than one dataset together using an Excel formula
Data Manipulation – ability to extract specific data from cells or append data to cells using an Excel formula
Data Comparison – ability to identify duplicated or missing data from multiple datasets using an Excel formula
Data Summarization - ability to summarize data using pivot tables
Ability to manage extremely large spreadsheets with thousands of data points without data corruption
Experience managing equipment logistics at hundreds of remote locations
Sharepoint experience required
SmartSheet experience helpful
Experience working at a retail corporate office helpful

Jim Fisher
Search Consultant
Simply Driven Executive Search 
This email address is being protected from spambots. You need JavaScript enabled to view it.

317-617-6206 Cell

Circle K - Project Administrator Role and Description.docx

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